GDPR Data processing modelSchool Registration File

By: Ludwig Karneth

PublicLocal AuthoritiesEducation

This processing model relates to the school enrollment file for local authorities

Purposes (3)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Census of children subject to compulsory schooling

Each year, at the start of the new school year, the mayor draws up a list of all children residing in his commune who are subject to compulsory schooling.

Public interest

In accordance with article R. 131-3 of the French Education Code

Gestion des inscriptions scolaires

The school list is updated on the first of each month. To make it easier to draw up and update, school principals or heads of public or private educational establishments must declare to the mayor and the academic director of national education services, acting on behalf of the education authority, within eight days of the start of the school year, the children attending their establishment. A statement of transfers will be provided at the end of each month. Local councillors, departmental education delegates, social service assistants, members of the teaching profession, enforcement officers and the academic director of national education services acting on behalf of the education authority or his or her delegate are entitled to inspect and copy the list of school-age children at the town hall. Any omissions are reported to the mayor, who acknowledges receipt

Public interest

In accordance with article R. 131-3 of the French Education Code

Contrôle de l'obligation scolaire

Public interest

Data categories (4)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Establishment of school lists

Data details

Schools attendedoptional

Classoptional

Entry and exit dates for this schooloptional

Data conservation rules

Intermediate archiving:

At the end of this period, only data that is strictly relevant to one or more of the following purposes may be kept in an intermediate archive, in compliance with the applicable regulations, particularly in terms of personal data security and archive management: evidential, in the event of litigation, where data may be kept until the time limits for exercising ordinary and extraordinary legal remedies have been exhausted;evidential, in the event of control by authorized bodies of the data controller's compliance with its obligations;reopening and updating of a user's file, with such retention not exceeding a period of twelve months. School files must be kept for a minimum administrative useful life (DUA) of 10 years. Data archived in this way can only be consulted on a case-by-case basis by duly authorized personnel.

Data relating to legal representatives

Data details

Name and surnameoptional

Postal Addressoptional

Emailoptional

Telephone numberoptional

Socioprofessional categoryoptional

Notice of tax assessmentoptional

School insuranceoptional

Data conservation rules

Intermediate archiving:

At the end of this period, only data that is strictly relevant to one or more of the following purposes may be kept in an intermediate archive, in compliance with the applicable regulations, particularly in terms of personal data security and archive management: evidential, in the event of litigation, where data may be retained until the time limits for exercising ordinary and extraordinary legal remedies have been exhausted;evidential, in the event of control by authorized bodies of the data controller's compliance with its obligations;reopening and updating of a user's file, with such retention not exceeding a period of twelve months. School files must be kept for a minimum administrative useful life (DUA) of 10 years. Data archived in this way can only be consulted on a case-by-case basis by duly authorized personnel.

Destruction

Student identification

Data details

Name and surnamerequired

Date and place of birthrequired

Genderrequired

Data conservation rules

Intermediate archiving:

Destruction

Student health data

Data details

Pathologiesoptionalsensitive data

Allergiesoptionalsensitive data

Medical Historyoptionalsensitive data

dietoptional

Diseasesoptionalsensitive data

Disabilityoptionalsensitive data

Vaccinesoptionalsensitive data

Data conservation rules

Intermediate archiving:

At the end of this period, only data that is strictly relevant to one or more of the following purposes may be kept in an intermediate archive, in compliance with the applicable regulations, particularly in terms of personal data security and archive management: evidential, in the event of litigation, where data may be retained until the time limits for exercising ordinary and extraordinary legal remedies have been exhausted;evidential, in the event of control by authorized bodies of the data controller's compliance with its obligations;reopening and updating of a user's file, with such retention not exceeding a period of twelve months. School files must be kept for a minimum administrative useful life (DUA) of 10 years. Data archived in this way can only be consulted on a case-by-case basis by duly authorized personnel.

Destruction

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Etudiants / élèves

Author:

Ludwig Karneth

Created at:07/08/2023

Updated on:00/01/1970

Nb using:2

GDPR Data processing modelSchool Registration File

Purposes (3)

Data categories (4)

Establishment of school lists

Data relating to legal representatives

Student identification

Student health data

Data subject (1)

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