GDPR Data processing modelEmployee Performance Appraisal Management

PrivateMost common processing activitiesHuman resources

Processing of employee personal data for the organisation, monitoring, and documentation of annual appraisal interviews, including performance evaluation, career development planning, and skills assessment.

Purposes (1)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Monitoring and evaluating employee skills

Legitimate interest

Art. 6(1)(f) UK GDPR – legitimate interest in workforce management and performance review.

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

employee identity data

Data details

Type of license heldrequired

Personal information

optional

business contact information

required

Nationalityrequired

Date and place of birthrequired

Genderrequiredsensitive data

Photograph

optional

Last name

required

Data conservation rules

Active base:

Active during employment

Intermediate archiving:

archived up to 6 years post-employment for defence against claims.

Destruction

employment status data

Data details

Recognition of the quality of disabled workerrequired

Disability rate

required

Nature of employment contract

required

Accounting Sectionrequired

Job held and hierarchical coefficientrequired

Seniorityrequired

Date of entry into the companyrequired

Internal identification numberrequired

Workplacerequired

Data conservation rules

Active base:

Considering the 2-year statute of limitations regarding the execution of the employment contract (art. L. 1471-1 CT), it is recommended to keep all documents related to the execution of the employment contract for at least 2 years (disciplinary file, appraisal interviews, timesheets, absence authorizations and supporting documents...).

professional employee evaluation

Model from the CNIL's HR reference framework (Deliberation No. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Data details

career development forecastrequired

Comments and wishes made by the employeerequired

Assessment of professional skills based on objective criteria and having a direct and necessary link with the job heldrequired

Results obtainedrequired

Assigned Goalsrequired

Employee's job skills

required

Assessor Identityrequired

Evaluation Interview Datesrequired

Data conservation rules

Active base:

Time required to accomplish the purpose

Intermediate archiving:

5 years from the time the employee leaves the organization

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Employees

Created at:04/21/2023

Updated on:08/01/2025

Nb using:39

GDPR Data processing modelEmployee Performance Appraisal Management

Purposes (1)

Data categories (3)

employee identity data

employment status data

professional employee evaluation

Data subject (1)

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