GDPR Data processing modelannual appraisal interview tracking
By: Jérôme de MerceyPurposes (1)
A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable
Data categories (3)
Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)
employee identity data
Data details
Definition
false
Definition
Single, married, cohabiting etc.
Definition
Number of children, marital status
Definition
Personal email address, personal phone, personal physical address
Definition
Business email address, business phone, business physical address
Definition
Photograph including the person's face
Definition
First name of employee, intern and internship tutor
Definition
Person's Name
Data conservation rules
Active base:
Considering the 2-year statute of limitations regarding the execution of the employment contract (art. L. 1471-1 CT), it is recommended to keep all documents related to the execution of the employment contract for at least 2 years (disciplinary file, appraisal interviews, timesheets, absence authorizations and supporting documents...).
employment status data
Data details
Definition
Article 9-2-b) of the GDPR
Definition
false
Data conservation rules
Active base:
Considering the 2-year statute of limitations regarding the execution of the employment contract (art. L. 1471-1 CT), it is recommended to keep all documents related to the execution of the employment contract for at least 2 years (disciplinary file, appraisal interviews, timesheets, absence authorizations and supporting documents...).
professional employee evaluation
Model from the CNIL's HR reference framework (Deliberation No. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)
Data details
Definition
Evaluation of the employee's professional skills (annual evaluation interviews, rating)
Data conservation rules
Active base:
Time required to accomplish the purpose
Intermediate archiving:
5 years from the time the employee leaves the organization
Data subject (1)
A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process
- Employees
Attribution / Pas d'utilisation commerciale
CC-BY-NC
