GDPR Data processing modelFollow-up to annual appraisal interviews

By: Ludwig Karneth

PrivateCurrentHuman resources

This processing model relates to the monitoring, management and assessment of employee skills through annual appraisal interviews

Purposes (1)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Monitoring, management and assessment of employee skills

Legitimate interest

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Employee identity data

Data details

Type of license heldrequired

dependent children

required

Marital status

required

Family status

required

Personal data

optional

Professional contact detailsrequired

Nationalityrequired

Date and place of birthrequired

Sexerequired

Photography

optional

First namerequired

--Name

required

Data conservation rules

Active base:

In view of the 2-year statute of limitations concerning the performance of the employment contract (art. L. 1471-1 CT), it is recommended that all documents relating to the performance of the employment contract (disciplinary file, appraisal interviews, timesheets, leave authorizations and supporting documents...) be kept for at least 2 years.

Professional situation data

Data details

Reconnaissance de la qualité de travailleur handicapérequired

Disability rate

required

Nature of employment contract

required

Accounting Sectionrequired

Job held and hierarchical coefficientrequired

Seniorityrequired

Company entry date

required

Internal identification numberrequired

Workplacerequired

Data conservation rules

Active base:

Given the 2-year statute of limitations on the performance of the employment contract (art. L. 1471-1 CT), it is recommended that all documents relating to the performance of the employment contract (disciplinary file, appraisal interviews, timesheets, leave authorizations and supporting documents...) be kept for at least 2 years.

Professional employee evaluation

Model taken from the CNIL's HR reference framework (deliberation no. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Data details

Career development forecastsrequired

Comments and wishes expressed by the employeerequired

Assessment of professional skills on the basis of objective criteria with a direct and necessary link to the job heldrequired

Results obtainedrequired

Objectives assignedrequired

Employee's professional skillsrequired

Evaluator Identity

required

Dates of appraisal interviewsrequired

Data conservation rules

Active base:

Duration required to achieve the purpose

Intermediate archiving:

5 years from the employee's departure from the organization

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process