GDPR Data processing modelUse of telephone exchanges in the workplace

By: Ludwig Karneth

PrivatePublicGeneral options

This processing model relates to the management of an internal messaging system as well as the internal telephone directory and also to the reimbursement of the cost of personal telephone calls as well as the control of telephone expenses

Purposes (4)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Reimbursement of the cost of personal telephone calls

- the drawing up of documents intended for the recovery of the corresponding sums; - in the event of a dispute, the drawing up of documents indicating the characteristics of the communication(s) for which reimbursement of the cost is claimed.

Controlling telephone costs

- drawing up and publishing statements of telephone communications, including item by item;- calculating the cost of telephone communications, including item by item;- drawing up statistics.

Legitimate interest

Management of an internal messaging system

Legitimate interest

Internal telephone directory management

Creation, publication and distribution of nominative lists of telephone service users

Legitimate interest

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Telephone communication

Data details

Cost of communicationrequired

Number of taxesrequired

Call start and end date and timerequired

Call durationrequired

Nature of callrequired

Called phone numberrequired

Data conservation rules

Active base:

Nominative information relating to telephone communications must not be kept beyond a period corresponding to the issue of two invoices by FRANCE TELECOM, i.e. six months from the registration of the number called

Professional situation

Data details

Professional e-mail addressrequired

Professional addressrequired

Servicerequired

Function required

Data conservation rules

Active base:

1 year running from the date on which the sums due in payment for the provision of telephony services fall due: period stipulated in article L. 34-2 of the French Post and Electronic Communications Code. Nominative information relating to telephone communications must not be kept beyond a period corresponding to the issue of two invoices by FRANCE TELECOM, i.e. six months from the registration of the number called.

Station user identity

Data details

Item numberrequired

Name and surnamerequired

Data conservation rules

Active base:

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process