GDPR Data processing modelComputerized pharmacy management and statistical analysis of its sales

By: Ludwig Karneth

PrivateHealthPharmacy

This processing model is used to manage the file and payments, as well as to draw up, edit and teletransmit care sheets and subrogatory invoices, and to edit and send letters to healthcare professionals and the pharmaceutical opinion to the prescriber. Also the editing of a summary statement for the cash registers, the maintenance of the scheduler and the maintenance of registers for products whose delivery is subject to compulsory registration.

Purposes (9)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Participation in epidemiological studies

Legitimate interest

Statistical studies based on anonymized information

Legitimate interest

Payment management

Legitimate interest

Editions of a cash register summary slip

Legal obligation

Pursuant to article R. 123-174 of the French Commercial Code, all accounting records must specify the origin, content and allocation of each item of data, as well as the references of the supporting document.

Edition and dispatch of letters to healthcare professionals and of the pharmaceutical opinion to the prescriber

Contract

Preparation, printing and electronic transmission of medical claims forms and subrogated invoices

Legal obligation

Article L161-33 ; Article R161-39 ; Article R161-40 code de la sécurité sociale

Management of the patient's pharmaco-therapeutic follow-up file

Legitimate interest

Record keeping for products subject to mandatory registration

Legal obligation

Article R5132-9 du code de la santé publique

Scheduler maintenance

Legal obligation

Stems from the obligations of articles R5132-10 ; R5132-12 ; R5132-13 ; R5132-14 of the public health code

Data categories (4)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Information about the patient's lifestyle habits

Data details

Coordinates of relatives mandated to withdraw delivered products may be collected with the patient's consentrequired

Data conservation rules

Active base:

3 years from the last intervention on the patient's file

Intermediate archiving:

Archived 15 years on separate media. - 10 years for prescriptions. - 10 years for the register of narcotics from the last mention. - 40 years for the blood derivatives register. - 90 days for the duplicate of care sheets in the case of teletransmission

Health data

Data details

Data directly related to optical defectsrequiredsensitive data

Medical devicesrequiredsensitive data

Products delivered

requiredsensitive data

Adaptation measuresrequiredsensitive data

Ordonnancesrequiredsensitive data

Prescriptionsrequiredsensitive data

Data conservation rules

Active base:

5 ans

Intermediate archiving:

15 ans 90 jours pour le double des feuilles de soin

Pharmacy patient identity data

Data details

Supplementary scheme membership number and reimbursement raterequired

Support raterequired

Social Security Numberrequiredsensitive data

Telephone numberrequired

Sexerequired

Date of birth

required

Name and surnamerequired

Data conservation rules

Active base:

3 years from the last intervention on the patient's file

Intermediate archiving:

15 years on separate media. - 10 years for the prescription book. - 10 years for the register of narcotics from its last mention. - 40 years for the register of blood-derived medicinal products. - 90 days for the duplicate of care sheets in the case of teletransmission

Prescriber's identity

Data details

Conventional situationrequired

Specialty

required

Identification numberrequired

name

required

Data conservation rules

Active base:

3 years from the last intervention on the patient's file

Intermediate archiving:

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Other

Author:

Ludwig Karneth

Created at:07/08/2023

Updated on:10/29/2023

Nb using:1

GDPR Data processing modelComputerized pharmacy management and statistical analysis of its sales

Purposes (9)

Data categories (4)

Information about the patient's lifestyle habits

Health data

Pharmacy patient identity data

Prescriber's identity

Data subject (1)

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