GDPR Data processing modelAssociations: managing members and donors

By: Ludwig Karneth

AssociationSocialPublic

This processing relates to the management of members and donors for associations

Purposes (8)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Establishment of member directories

Legitimate interest

Alumni directory

Legitimate interest

Opérations relatives à des actions de prospection commerciale par voie électronique

Consent

Prospecting operations

Legitimate interest

Member prospecting operations

Legitimate interest

Creation of statistical reports or lists of members or contacts

bulletins, notices, newspapers

Legitimate interest

Donor prospecting operations

Legitimate interest

Administrative management of members and donors

Contribution management in accordance with statutory provisions

Legitimate interest

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Administrative management information

Data details

Bank identity for donation managementrequired

Information strictly related to the statutory purpose of the organizationrequired

Association positionrequired

State des cotisationsrequired

Data conservation rules

Active base:

Personal data may not be kept after resignation, removal or departure, except with the express agreement of the person concerned.nAs far as donors are concerned, the commission recommends that they should not be kept beyond two unsuccessful solicitations. The data controller is required to take all necessary steps to ensure that the data is accurate, complete and up-to-date, and corresponds to persons who have not objected to receiving solicitations. In any event, the data must be kept for a limited period of time

Association website connection data

Data details

Page viewedrequired

IP addressrequired

Date and time of connectionrequired

Data conservation rules

Active base:

25 mois

Members and donors

Data details

Email addressrequired

Fax numberrequired

Telephone numberrequired

Date of birth

required

Sexerequired

First namerequired

--Name

required

Data conservation rules

Active base:

Data subject (3)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process